Purchase Orders are Required
A Purchase Order (and corresponding number) is required for all purchases. Items acquired via Physics, Chemistry, or Biology Storeroom Recharge Accounts do not require a purchase order.
Please contact the CNSI Purchasing Asst. if you have extenuating circumstances. You will not be reimbursed for expenditures not pre-authorized by the CNSI Business Officer.
Note: No office/administrative supplies are allowed on federal contracts or grants
(View CNSI Guidelines) . You will be responsible for personally reimbursing the department for the cost of any office/administrative supplies purchased through recharge accounts.
If you have any questions, please do not hesitate to ask.
Low Value Purchase Orders (LVPO)
- Download LVPO (aka Request for Delivery) Form (xls) - preferred, if possible
- Download LVPO (aka Request for Delivery) Form (pdf)
Use Low Value Purchase Orders for supplies, materials, services and repairs totaling less than $2,500 including tax and shipping.
To place a low value purchase order, authorized persons may complete and e-mail the form directly to the CNSI Purchasing Asst. S/he will issue a LVPO number for you. Then, you may place the order yourself or request that we fax the LVPO to the vendor for you. Please allow 24 hours for processing time.
If you are not authorized to submit LVPOs or your order exceeds your authorization, you may:
- Complete the LVPO form and e-mail it to an authorized person. S/he may forward the form to the CNSI Purchasing Asst, OR
- Print out a hard copy of the form on yellow paper (which we may provide you), have an authorized person sign the form and take It to the CNSI Purchasing Asst
No office/administrative supplies are allowed on federal contracts or grants. (Purchasing Guidelines)
High Value Purchase Orders (HVPO)
Use High Value Purchase Order Requests for supplies, materials, services and repairs totaling more than $2,500 including tax and shipping. Also use for equipment (see definition below) that individually totals more than $1,500 including tax.
To place a High Value Purchase Order, you must:
- Complete the HVPO form and Sole Source Justification (for purchases over $50,000 or items which you only wish to have purchased from a particular vendor). Make sure to include any special order or delivery specifications on the order form
- Obtain an approval signature from the PI
- Take the form(s) and any vendor quotes to the CNSI Purchasing Asst
- Note hazardous materials
- Note special instructions, such as freight shipment
Please allow 24-48 hours for processing time in the CNSI Administration Office.
We will then submit the order to the central UCSB Purchasing Office. The UCSB Purchasing Office prepares and submits the official purchase order to the vendor.
No office/administrative use equipment is allowed on federal contracts or grants unless specifically approved by the agency. (Purchasing Guidelines)
Definition of Equipment and Add-On Equipment
Equipment: A freestanding item greater than $1,500 with a useful life of at least 1 year. Non-expendable.
Add-on to equipment: Component parts that permanently increase the value or useful life of a specific piece (as identified by the property number) of University-owned equipment. Upgrade to current equipment making it better or faster; not expendable supply; usually internal.
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